2014-01-08 TRAC

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TSC Risk Assessment Committee (TRAC) Agenda/Minutes

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Meeting Info/Attendees

TRAC Meeting Minutes

Location: call 770-657-9270 using code 985371#

Date: Wednesday, 2014-01-08
Time: 10:00 AM U.S. Eastern
Facilitator: Pat Van Dyke Note taker(s): Lynn
Quorum n/a
Chair/CTO Members Members
x Pat Van Dyke regrets Rick Haddorff x Melva Peters
x John Quinn x Austin Kreisler regrets Ken McCaslin

Agenda

  • Agenda review and approval - Pat Van Dyke
  • Review minutes of 2013-12-18 TRAC
  • Action Items:
  • Review TSC feedback of Jan 6th meeting, from presentation of composite WGM metric. Also see outstanding questions below.
  • Work on next metric bundling together other PBS metrics measures including the balloting in previous cycles, making the correct dates, etc.
  • Discuss outreach to ballot evaluators on what additional ballot quality measures should be performed.
    • Pat will work on developing a straw man for separate criteria for informative ballot reconciliation in 6 months, for example.
    • Melva will re-review the T3F risks and give a first draft on impact and likelihood for review on the next call.
  • Review risk spreadsheet
  • CDA R3 vs CDA R2.1 and impact on US Realm and CCDA
  • TSC referred action:
    • WG Meeting metric: Having 2 of three would be healthy and not counted.agenda posting by 8 weeks post-WGM (same time as interim WGH), meeting room requests submitted on time. Meeting minutes posted by two weeks post-WGM. Outstanding questions:
      • Minutes are currently counted based on any WG minutes including conference calls; do we want to trim this to specifically WGM minutes?
      • Steering Divisions might also be measured on a their performance of this metric, or a rollup metric that measures how many of their component groups meet this composite metric. 0-60% red, 61-80% yellow, and 81-100% green. What about the TSC?
    • WG Balloting metric: bundling together other PBS metrics measures including the balloting in previous cycles, making the correct dates, etc.
    • Ballot quality assessment consideration as a governance point/work group health metric/strategic initiatives dashboard metric. Larger sample size, Other measures the TRAC might assess are % of negatives less than 20, or ballots not returned versus negative balloters. Might outreach to prior ballot evaluators to do the additional measures.

Minutes

Minutes/Conclusions Reached:

  • Agenda review and approval - Pat Van Dyke
  • Review minutes of 2013-12-18 TRAC - locking down pre-publication materials is going forward with ES. Austin asks if we need a governance point? Right now probably not. Austin moves approval, seconded by Melva.
  • Review updated risk spreadsheet
    • Discussion of Child Health and AID/RIMBAA "fit" in these Governance Points. ACTION ITEM: Pat will review the GOM to see if the requirement for WGs to meet at each WGM is referenced. If not found, then a recommendation for endorsement by the TSC should be drafted. Lynn will check the cochairs handbook for reference that the WG must meet at each WGM.
    • Austin moves and John seconds approval of the updates to send to TSC. May want to roll this out after the May WGM in conjunction with the new meeting room request tool.
  • Take up with PSS and NIB stuff next week for WG Balloting metric, Ballot quality assessment. Austin cannot attend next week.


Adjourned 11:01 AM


Adjourned

Next Steps

Actions (Include Owner, Action Item, and due date)
Next Meeting/Preliminary Agenda Items


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